Scroll

Help Center

Follow

View Package Best Practices Print Article

ITEMS & PACKAGES

As you begin to add items and packages, please keep in mind the following recommendations.

BID DATA

Field Recommendation
Starting Bid 40 - 50% of package value
Minimum Raise 10 - 15% of package value
Buy Now Price 150 - 200% of package value

Tip! Round to the nearest $5 when entering bid data.

Buy Now: We recommend that Buy Now prices are not enabled on anything sentimental or that could create a bidding war and potentially result in a sale higher than the Buy Now price.

Priceless: You may enable this functionality; however, we recommend that you still enter the fair-market value in Planner so that your supporters will receive the tax benefit of their contribution. This is the "Benefit to Donor" whereby they only get tax credit for the amount paid over the fair market value.

NOTE: If a package is listed as having a $0 value in Planner and is not marked as Priceless, then a value will not display with the package details or on receipts.

CHARACTER COUNTS

Package Name: < 50 characters

Names will be truncated and appended with ellipses(...) after 50 characters on individual item cards in the Giving Center list view (e.g. Fixed Price, Browse Items, Donate Now). Full names will always display when a card is clicked to display Item Details. 

 

Package Description: < 300 characters

While we do not recommend descriptions exceeding 300 characters to reduce scrolling, the entire description will be visible on the Item Details panel in the Giving Center. Please keep in mind that BidPal tent cards have varying character limits, so long descriptions may be cropped.

CATEGORIES

We recommend 10 silent auction categories or less. Examples: Art, Collectibles, Entertainment, Fashion, Health & Fitness, Home & Garden, Sports & Recreation, Super Silent, Travel & Leisure, Wine & Dine.

OTHER RECOMMENDATIONS

# of Silent Auction packages: Target 1 package for every 2 attendees. Combine smaller items into packages to make them more enticing.

# of Live Auction packages: We recommend 6-8 packages in your live auction because each item takes 3-5 minutes to auction off. 

Don't discount prices at the last minute: If you lower the prices of your packages onsite then your guests learn that next year they should wait to place bids to get good deals. Remember, your event is a fundraiser, and lowering prices might hurt your proceeds. Besides, if you have packages that don't sell onsite, put them back online post-event and email out to your entire constituent database for a great firesale!

Find unique items! Try to find auction items that can't be purchased in a store. Examples: dress down day at school for your child's class, dinner with a local celebrity, throwing the first pitch at a local baseball game, etc.

Consignment Packages: If you have consignment packages, ensure that the starting bid is equal or greater to the purchase price with the consignor. This way, you won't lose money!

Upload photos for all packages: This is a way to showcase your auction items to all guests, even those who never visit the item area. If you have consignment packages, check with your vendor as they may already have images available. 

Tip! Preview your data on a mobile bidding device before your event! Click on the "Preview Your Giving Center" callout on your Planner homepage. As a reminder, do not place any bids, as bidding is live.

 

Have more questions? Submit a request

Comments

Chat with Us

Please enter your name and someone will be available to assist you.

Name *


Email *


Phone Number *


BPE or Organization *