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HOW TO...

Please feel free to use these email templates to send to your guests.

Please click on links below to jump to sections:
      Introduction email - Auction website is live
      Email reminder - online bidding enabled - reminder about tickets
      Email - Last minute reminders - week of
      Email - last minute reminders - day of

 

INTRODUCTION EMAIL – AUCTION WEBSITE IS LIVE

We are pleased to announce that our [25th Annual Spring Gala ] will be held on [Saturday, May 1, 2012] at the [JW Marriott]!  This year’s event will be an evening filled with show-stopping entertainment, fabulous live and silent auction items.  We expect more than [300] guests to attend including survivors, sponsors, donors, business and philanthropic leaders.

To purchase tickets, please visit our online auction website: [Enter Giving Center website link here].

For those of you that have item donations for this year’s event, please submit those directly through our through our auction website.  Your donation will be a valuable contribution to our efforts in this year’s event.  All auction donors will be recognized on our exciting BidPal devices, on our beautiful auction displays and in the event program.  Additionally, all donations are tax deductible.

Stay tuned for the opening of our pre-event online auction, scheduled to start [April 1].


Save the Date 
Who: Organization ABC
What: Our 25th Annual Spring Gala
When: May 1, 2013
Where: Venue ABC
Why: To help support our cause

We thank you for your continuous support and look forward to seeing you soon.


Best Regards,
ABC Chair

EMAIL REMINDER - ONLINE BIDDING ENABLED – REMINDER ABOUT TICKETS

Our [25th Annual Spring Gala] is right around the corner, and we have some great items for this year’s auction!  Please visit our online auction website at [Enter Giving Center website link here] to check out our featured items, and even submit bids.  Your bids will carry over to the night of the gala, so you can get a head start on the fun!

Can’t make it to the event on Saturday?  The good news is that you can still win one of our amazing auction items!  Go online today to peruse our auction catalog, place your bids and be sure to set your maximum bids so you don’t miss out.  The online auction will close the day before our event, [April 30] at midnight.

For those of you yet to purchase your tickets to this year’s event, please purchase directly here:  [Enter Giving Center website link here].  Ticket sales close on [April 23].

Thanks again for your continuous support as we get ready for our biggest fundraising event yet!

Best Regards,
ABC Chair

EMAIL - LAST MINUTE REMINDERS - week of

The [25th Annual Gala event] is only one week away!  Ticket sales will close tomorrow, so please get yours today if you plan on attending.


Our online auction is doing fantastic as many of you have been bidding away!  Don’t miss out on your chance to peruse this year’s online auction catalog, submit bids, place watches and set your maximum bids before you get to the event!   Our online auction will close on [April 30] at midnight.  All online bids placed will transfer to the day of the event.

Check out our auction items here: [Enter Giving Center website link here]

Thanks, and we’ll see you on [Saturday]!

Best Regards,
ABC Chair


OR


The [25th Annual Gala event] is only 2 days away!  Our online auction closes tomorrow, [April 30], at midnight so get your final bids in prior to the event!  We have some great items – don’t miss out on the chance to place some bids and get a jump start on the fun!

Check out our online auction here: [Enter Giving Center website link here]

Thanks, and we’ll see you on [Saturday]!

Best Regards,
ABC Chair

EMAIL - LAST MINUTE REMINDERS - day before or day of

Dear Jane,

We are gearing up for an exciting event! Just a friendly reminder, we will be utilizing BidPal’s Mobile Bidding Solution for [tonight’s] silent auction. You will have the option to use your own smartphone or the kiosks to bid on silent auction items.

Don’t forget!

  • Bring your smartphone fully charged
  • [once you Publish your Mobile Auction] Download the BidPal app from your App store now
  • If you don’t have a smartphone, kiosks will be available
  • And get ready to have fun!


We are looking forward to a fun evening. See you tonight!

Sally Martin
Smith Foundation

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