Scroll

Help Center

Follow

Set up Live Auction Packages Print Article

INTRODUCTION

Live auction packages can be previewed in the Giving Center before the event and during the event. You can enter package information and get guests excited about the live auction packages, but they do not bid on live auction packages using OneCause. Live auctions are most effective when an auctioneer or emcee is onstage generating buzz and facilitating bidding.

Please click on links below to jump to sections:
      How to add/edit
      Best practices


HOW TO ADD/EDIT

Log into Planner and navigate to Packages > Manage Packages. 

Click Add to create a new package or click on a package in the Package List to edit an existing package.

AddEditPackageLive

On the Package Edit page, populate the following fields on the General tab:

 
Enter: What's this?
Number Unique numeric identifier for the package
Name Name or brief title of the package
Photo Photo of the package. Click Choose File or navigate to Packages > Import Photos to bulk upload.
Description Detailed information about the package, including any notes or restrictions

Tip! You can use HTML in this field to embed video, images, hyperlinks, or do basic text formatting (bold, italics, etc.) that end users will see when looking at packages on Giving Center or the mobile auction. Note that if you plan to print guest-facing tent cards or gift certificates, you may wish to do so before adding your HTML, as reports do not render HTML encoding nicely.

Donor Name(s) of the person and/or company who donated the package to the auction. If you are using Planner for item management, this field will be auto-populated with donors of any items that are included in the package. However, you can customize this field by selecting Use Custom Donor Text, and entering text.
Apply Sales Tax Check the box if sales tax should be charged for this package. Tax rate is entered on Setup > Preferences > Organization tab.
Notes Enter any additional information you want to track; for internal use only
User-Defined 1 Custom field that may be used if you buy a custom report or custom scoreboard
User-Defined 2 Custom field that may be used if you buy a custom report or custom scoreboard
Auction Mode Type of auction; select Live
Value Approximate fair-market cost of the package.  Leave the value field as 0 if you prefer not to display a value and do not plan to mark the package as priceless. 
Priceless Check the box if the package's fair-market value is hard to approximate or if you'd prefer not to display it on mobile bidding devices or tent cards
Consignment Pkg. Check the box if the package is owned by a consignor who must be paid if the package sells
Consignment Price The amount paid to the consignor if the package sells
 

Make sure that the following fields are set correctly on the Visibility tab:

Enter: What's this?
Show in Fundraiser Check the box to make the package visible in the Giving Center
Enable in Fundraiser This box is not applicable to a Live Auction package. A package in Live Auction Mode will always be Preview Only and cannot be enabled for bidding.  
Feature in Fundraiser

Check the box to include the package on the "Featured Items" page which can be accessed from the Menu Bar in the Giving Center

Show on Scoreboard Check the box if you'd like to make the package visible on scoreboards
Show in Printed Catalog Check the box to include the package in the printed auction catalog reports (Reports > View Reports > Items and Packages)
Override Auction Times Leave unchecked if bidding on the package should end with all other packages (default). Check the box to specify an alternate end time.
Package End Time If overriding auction times, set when bidding on the package will close
 

The Items tab displays all items that are associated with a package and allows you to assign or unassign items as needed. For more info on item packaging, see Package Items

AddEditPackageItemsTab
 

When finished, click Save to return to the Package List, Save & New to enter a new package, Save & Next to see the next package already in the system, Clone to create an identical package, or Cancel to discard changes.


BEST PRACTICES

  • View data best practices for general package recommendations.
  • Consider devoting a Mobile Home screen button to preview all live auction packages. Set up your Mobile Interface buttons under Setup>Giving Center>Mobile Interface.
  • We recommend having 6-8 live auction items.
  • Don't save the best item for last or guests will leave with unspent money. Instead, start with a smaller item, build excitement to the best item, and then wind back down.
  • Hire an enthusiastic live auctioneer or local celebrity who will keep guests excited and engaged.
  • If using, print Bidder Paddles from Planner.
  • Print copies of the Live Auction Spotter Form report from Planner for your volunteers, or plan on using Spotter Tool. Click here to view more volunteer tips.
  • Assign live winners in Planner.

 

Have more questions? Submit a request

Comments

Chat with Us

Please enter your name and someone will be available to assist you.

Name *


Email *


Phone Number *


BPE or Organization *