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Set up live auction packages Print Article

INTRODUCTION

Live auction packages can be previewed in the Giving Center or during the event on mobile bidding devices. You can enter package information and get guests excited about the live auction packages, but they do not bid on live auction packages using BidPal. Live auctions are most effective when an auctioneer or emcee is onstage generating buzz and facilitating bidding.

Please click on links below to jump to sections:
      How it looks
      How to add/edit
      Best practices


HOW IT LOOKS

On mobile bidding devices, live auction packages look like this:
Buddy - Live - Breakfast at Tiffanys
 
In the Giving Center, live auction packages look like this:
 

HOW TO ADD/EDIT

Log into myBidPal Planner and navigate to Packages > Manage Packages. 

Click Add to create a new package or click on a package in the Package List to edit an existing package.

AddEditPackageLive

On the Package Edit page, populate the following fields on the General tab:

 
Enter: What's this?
Number Unique numeric identifier for the package
Name Name or brief title of the package
Photo Photo of the package. Click Choose File or navigate to Packages > Import Photos to bulk upload.
Description Detailed information about the package, including any notes or restrictions

Tip! You can use HTML in this field to embed video, images, hyperlinks, or do basic text formatting (bold, italics, etc.) that end users will see when looking at packages on Giving Center or the mobile auction. Note that if you plan to print guest-facing tent cards or gift certificates, you may wish to do so before adding your HTML, as reports do not render HTML encoding nicely.

Donor Name(s) of the person and/or company who donated the package to the auction. If you are using myBidPal Planner Pro for item management, this field will be auto-populated with donors of any items that are included in the package. However, you can customize this field by selecting Use Custom Donor Text, and entering text.
Apply Sales Tax Check the box if sales tax should be charged for this package. Tax rate is entered on Setup > Preferences > Organization tab.
Notes Enter any additional information you want to track; for internal use only
User-Defined 1 Custom field that may be used if you buy a custom report or custom scoreboard
User-Defined 2 Custom field that may be used if you buy a custom report or custom scoreboard
Auction Mode Type of auction; select Live
Value Approximate fair-market cost of the package
Priceless Check the box if the package's fair-market value is hard to approximate or if you'd prefer not to display it on mobile bidding devices or tent cards
Consignment Pkg. Check the box if the package is owned by a consignor who must be paid if the package sells
Consignment Price The amount paid to the consignor if the package sells
 

Make sure that the following fields are set correctly on the Visibility tab:

 
Enter: What's this?
Show in Giving Center Check the box to make the package visible in the Giving Center
Featured in Giving Center Check the box to include the package in the scrolling "Featured Items" panel on the Giving Center home screen
Enable Online Bidding Not relevant for Live Auction packages
Show on Scoreboard Check the box if you'd like to make the package visible on scoreboards
Show in Printed Catalog Check the box to include the package in the printed auction catalog reports (Reports > View Reports > Items and Packages).
Override Auction Times Leave unchecked if the package should start and end with all other packages (default). Check the box to specify alternate start and end times.
Package Start Time If overriding auction times, set to the time you'd like the package to be available for preview
Package End Time If overriding auction times, set to the time that you'd like the package to become unavailable for preview
 

The Items tab displays all items that are associated with a package and allows you to assign or unassign items as needed. For more info on item packaging, see Package Items

AddEditPackageItemsTab
 

When finished, click Save to return to the Package List, Save & New to enter a new package, Save & Next to see the next package already in the system, Clone to create an identical package, or Cancel to discard changes.


BEST PRACTICES

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