This checklist will step you through tasks to complete on event day, including accessing the Go Page, sending One-Click Login texts, setting up Kiosks & Scoreboards, assigning winners, and editing auction times.
Please click links below to jump to sections:
EVENT DAY (ONSITE) CHECKLIST
Tip! Event Day DIY Technical Support can be reached at: (888) 418-3605
☐ Connect to the Go page on your device by navigating to: http://bidpal.net/[your friendly URL]/go
☐ Send initial One Click Login text to begin early bidding (mid-morning recommended)
☐ Review the Event Health Check report
☐ Review sections marked with X or !
☐ Check for possible Duplicate Supporters and correct via merging - Merge Supporters
☐ Print reports as needed from myBidPal Planner > Reports > View Reports
☐ Print Live Auction Spotter Form (if applicable)
☐ Train your volunteers (training videos are accessible via the Go Page)
☐ Review announcements with emcee / auctioneer
During the Event
☐ Monitor registration
☐ Use the Event Admin Tool from the Go Page to:
☐ Monitor proceeds
☐ Rescind accidental bids or purchases
☐ Toggle over to Donation Scoreboard for donation appeal (if applicable)
☐ Record Live Auction Winners (if applicable)
☐ Set your Auction Control End Times in Planner so the Silent Auction closes at the desired time
☐ Prepare for Checkout & Item Pickup (use SmartPay for Checkout and Pickup)
☐ At auction end, send a text message to those guests with outstanding balances, encouraging them to add a credit card to their profile or to stop by check-out to complete their purchase and/or donation.
☐ Print the following Reports at auction end for use during checkout:
☐ Receipts - Standard (Receipts section)
Tip! Consider encouraging guests to email themselves a receipt from their devices and then printing one-off receipts as needed via SmartPay Checkout.
☐ Packing Slip (Receipts section)
☐ Proceeds by Bidder (Proceeds section)
☐ Bid History by Package (Bid History section)
☐ Dashboard (Proceeds section)